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About Whistler Platinum

Finance & Administrative Coordinator

Job Title Finance & Administrative Coordinator
Department Finance
Reporting Relationships Finance Controller
Supervises N/A
Hours of Work/Wage Full time Average 30-40 hours per week, depending on business levels. (Rotating shift work. Split shifts when business needs demand)
Purpose

The Finance & Administrative Coordinator is primarily responsible for providing financial and general administration services to the Controller and Sales staff on a daily basis which includes processing credit card payments, rental agreements, posting invoices, managing rates and compiling weekly sales and revenue reports.

Qualifications
  • High school diploma
  • Experience with reservation or property management systems an asset
  • Excellent communication and interpersonal skills: able to listen, understand, clarify, and confirm
  • Ability to work on own.
  • High-level  numerical, analytical, administration and organisational skills
  • Highly polished phone manner and email etiquette.
  • Able to uphold all guest confidentiality and hold guest privacy and security in the highest regard
  • Proficiency with Outlook and Microsoft Office, with focus on Excel
  • Familiar with Sage Simply accounting software an asset
  • Team oriented, energetic, outgoing, friendly and positive
  • Absolutely punctual and professional
  • Knowledge of Whistler area and local activities an asset
Primary Duties:
  • Processing credit card payments and rental agreements
  • Posting guest & owner invoices in PMS and Sage
  • Managing availability, inventory and rates in third party extranets 
  • Compiling weekly/monthly sales and revenue reports
  • Respond to client inbox emails and phone inquiries in a professional and timely manner
  • Review all upcoming reservations to ensure accuracy and consistency of information
  • Inform guest of booking and cancellation policies
  • Keep current on all local information including operator schedules, events, and promotions
  • Answer general telephone or email inquiries when applicable and refer calls to the appropriate staff person
  • Consistently offer professional, engaging, and friendly service to guests about rates, accommodation options, and locations
  • Order and maintain inventory of office supplies
  • Other duties as required.

Please forward your application to .